2/2009 – Mandatory Records Management Requirements. Citizen's Charter; Service Rule Group A; Public Schools (K-12) Records Retention Schedule Version 8.3 (June 2020) Page 1 of 89 ... 7.1 July 30, 2009 Changes to structure/format only; no changes to records series. Different options to open legislation in order to view more content on screen at once. Many of the schedule items are broad and describe the purpose or function of records rather than identifying individual documents and forms. Agency Storage Total No. Records Series Item No. 6. Records retention schedule. The retention period is the number of years from the date the tax . Retention Schedule (RRS) for records common to all Ministries/Departments of Government of India to ensure that there is uniformity in retention schedule of records of common nature. Certain agencies can use other general records schedules in conjunction with the It discusses essential characteristics of electronic records, principles of electronic records management, and long-term preservation strategies. PLEASE NOTE A RECORDS DISPOSITION REQUEST FORM must be submitted and approved prior to the disposal of any records in accordance with the Records Retention … Latest News / News/Press Release are not available!!! Remarks Retention Codes (Field 7) Introduction This policy is to establish record retention and disposition requirements for the Financial and Tax Records of the Controller’s Office. This circular sets out the … RECORDS RETENTION AND DISPOSITION SCHEDULE CRIMINAL RECORDS OF THE SUPREME AND COUNTY COURTS DIVISION OF COURT OPERATIONS OFFICE OF RECORDS MANAGEMENT Rev. Retention and Disposal Schedules Michigan law requires that all public records be listed on an approved Retention and Disposal Schedule that identifies the minimum amount of time that records must be kept to satisfy administrative, legal, fiscal and historical needs (MCLs 399.5 and 750.491). All investigations, litigation, required audits, and Virginia Freedom of Information Act requests must be completed or fulfilled. Records Retention Schedule SLR 105 Form SLR 105C must accompany this form. 2009-07 [39 Pa.B. x��Z[�۸~`��'�3��Z,��\�ȴۙ)�!�lk��N$Ǘ�n}υ�HY��E��-S��|�;��?������w"��'���[������ߔP�L3��x}�D���#F���\ƅx�z}�5��p}�y��]V�"P��.�dzzd�v� %PDF-1.5 This policy was approved by the Vice President for Finance and Treasurer in May 2009 and updated in May 2013. These Regulations implement Directive 2006/24/EC (“the Data Retention Directive”) of the European Parliament and of the Council of 15 March 2006 on the retention of data generated or processed in connection with the provision of publicly available electronic communications services or of public communications networks and amending Directive 2002/58/EC. Archival 10. ��^���>ɬn��|l�F��� �-75_�qދ�?����W�A�����T�+��;V��}+��-��Sլ�x�D)���eE$K=�� General Records Schedule GS1-SL for State and Local Government Agencies. Changes we have not yet applied to the text, can be found in the ‘Changes to Legislation’ area. Amendment was made to Standard 5 in 2014. MAY 2009. Amendment was made to Standard 5 in 2014. RECORDS RETENTION & DIVISION: School and Public Lands DESTRUCTION SCHEDULE OFFICE: School and Public Lands AUTHORIZATION FORM PROGRAM: Administration (Std Form RM-1 Rev 1/03) RECORDS OFFICER: Ryan Brunner RM CUSTOMER #: 0080 R.D.B. regularly refer to the Retention Schedule when records are under review. Agency Name SAM HOUSTON STATE UNIVERSITY 4. CRIMINAL RECORDS OF THE SUPREME AND COUNTY COURTS. On formulation of the Schedule, utmost care is taken to ensure that files are neither prematurely destroyed nor kept for period QUICK LINKS. Record e-mail, which also may include text and instant messages (text messages in real-time), shall be retained for the same period of time as the records series that most closely matches the subject matter contained within the e-mail. I - Record Retention Schedule of files relating to RTI application 69 J - Electronic Records 70-72 PART II - Records (other than those relating to establishment and housekeeping work) common to all departments 73-77 Annex –I General Financial Rules (GFR) Appendix 13 78-87 Annex - II Central Secretariat Manual of Office Procedure (CSMOP) Appendix - 28 88-91 . View All Archives. ����/�Z':Qk~)IK�k�����qW�{?�As�/�ɮ�V�ǎ��9S:H�-����z�o��˕��h��kG�4�NT��p���3`D�6bȁ�6�� @l�l��=��6�(�$��9Ar|:�d#�^�. and individual agency records retention schedules. Using this Records Retention Schedule Discarding records that should be kept poses a wide range of potential tax and legal problems. 9. No changes have been applied to the text. The National Archives and Records Administration (NARA) issues the GRS to provide disposition authority for records common to many Federal agencies. Agency Name SAM HOUSTON STATE UNIVERSITY 4. may 2009. criminal records of the supreme and county courts. Student Records Retention Schedule: Pre Euclid Use for records from before 2009/10 Ref Activity Record Creator or recipient of record Owner of the "golden copy" Disposition Retention period Trigger Explanation of retention period 1.00 Taught student academic support (unless otherwise stated, includes undergraduate, postgraduate, honours and sub- TSLAC ONLY Amend. The . Agency Storage Total No. Records unique to particular offices are addressed in individual office schedules. Accounts payable ledgers & schedules..... 7 yrs. ��ky�Z�O-|$�*��9���#=4�����9W� ��•�� Original (As Enacted or Made): The original version of the legislation as it stood when it was enacted or made. Retention and disposition of records that are common to many offices are included in the General Schedule. » Records retention schedule. 01/26/2020. Local Government Records Committee Local Government Services Bureau P.O. Retention Period 8. 01/27/2019. 859, 3.Communications data to which these Regulations apply, 4.Obligation to retain communications data, 10.Data retained by another communications provider, 11.Reimbursement of expenses of compliance, 1.Data necessary to trace and identify the source of a communication, 2.Data necessary to identify the destination of a communication, 3.Data necessary to identify the date, time and duration of a communication, 4.Data necessary to identify the type of communication, 5.Data necessary to trace and identify the source of a communication, 6.Data necessary to identify the destination of a communication, 7.Data necessary to identify the date, time and duration of a communication, 8.Data necessary to identify the type of communication, 9.Data necessary to identify users’ communication equipment (or what purports to be their equipment), 10.Data necessary to identify the location of mobile communication equipment, PART 3 INTERNET ACCESS, INTERNET E-MAIL OR INTERNET TELEPHONY, 11.Data necessary to trace and identify the source of a communication, 12.Data necessary to identify the destination of a communication, 13.Data necessary to identify the date, time and duration of a communication, 14.Data necessary to identify the type of communication, 15.Data necessary to identify users’ communication equipment (or what purports to be their equipment). The benefits of effective records management are: 1. protecting our business critical records and improving business resilience 2. ensuring our information can be found and retrieved quickly and efficiently 3. complying with legal and regulatory requirements 4. reducing risk for litigation, audit and government investigations 5. minimisin… 9. CONTENTS APPROVAL.....i EXECUTIVE SUMMARY..... ii MANAGING PUBLIC RECORDS IN NORTH CAROLINA..... iii AUDITS, LITIGATION AND … 5/2006 entitled “Management of Government Records” which contains comprehensive advice on good records management. 2006, chapter 34, Schedule A. Record Series Title 7. n1c records retention nod disposition schedule and retention periods gove.ming the records series lis1cd herein••• hereby •pprovcd. 5/2012 – Records Management Reviews. General Records Schedule. (Records Retention and Disposition Schedule s CO-2, MU-1, MI-1, and ED -1) are noted to the right of the new unique number. According to G.S. This is a draft item of legislation. April 1, 2009 Appendix D, Deletion template, Archivist’s signature and date fields reversed to be consistent with the other templates. For the most part, the GRS covers records documenting 3 0 obj General Records Schedule GS1-SL for State and Local Government Agencies v for program records unique to Property Appraisers’ offices. Any records retention schedule begins and stands for a records management program. can be used by all state and local agencies in determining their records retention requirements. This draft has since been made as a UK Statutory Instrument: The Data Retention (EC Directive) Regulations 2009 No. Agency Code 753 3. Remarks Retention Codes (Field 7) FOREWORD. They are also used to declare an item as a record as part of a records management solution for your Microsoft 365 data. Latest Available (revised):The latest available updated version of the legislation incorporating changes made by subsequent legislation and applied by our editorial team. Using this Records Retention Schedule 1000 . We are working on our record retention schedule and were wondering if there is a record retention schedule for the state of Oklahoma that we need to be incorporating into ours? Establishing a Records Retention Schedule - A retention schedule describing the records and setting the minimum retention period is required for each record series. 1.Page 1 of 51 2. 4 0 obj Mostly in businesses, there are multiple tasks, products, procedures and standards are needs to handle for improve the product quality. Die hierfür notwendigen Informationen können in unterschiedlicher Form vorliegen und digital oder papierbasiert sein. For the most part, the GRS covers records documenting Records series covering field trips and parental permissions updated. stream Record retention schedule samples. INTERPRETING SCHEDULE ITEMS. AC Memo Announced the release of Transmittal 31; AC 25.2019 is a reminder that records management guidance is available for agencies implementing Executive Order 13875, titled "Evaluating and Improving the Utility of Federal Advisory Committees.”; AC 26.2019 Approved NA-1005 Capstone forms have moved from GitHub and are now available on the Records Control Schedule () QUICK LINKS. Public Transportation Systems and Authorities: The Public Transportations Systems and Authorities Records Retention and Disposition Schedule was issued on April 1, 2006. Usually, the retention schedule sheet may help to ensure that the organization is creating the optimal use of all of its available resources. SECNAV M-5210.1 . Click here to download document for more info (Size: 8.54 MB, Format: PDF, Language: English) What's New. But how long should the company’s files be kept? <> This one is as simple to explain as a walk in the park. Updated Guidelines for Record Retention; No. General Schedule for common administrative, fiscal, and personnel records of all state agencies.Agencies that have not already adopted the General Schedule and wish to do so may complete and submit the General Schedule Adoption Form. In accordance with 1he provision of Choptcc 121 nnd 132 of ,he General StaMes of North Co,olina, it is •greed 1h21 lhc records do not and will nor have furd,cr use It should be read in conjunction with GC No. annex D1: Health Records Retention Schedule 7 Notes 8 addendum 1: Principles to be Used in Determining Policy Regarding the Retention and Storage of Essential Maternity Records 67 annex D2: Business and Corporate (Non-Health) Records Retention Schedule 69 Notes 70 annex D3: Electronic Record/audit trails 106 annex E: approved Places of Deposit 107 Retention and Disposal Schedules Michigan law requires that all public records be listed on an approved Retention and Disposal Schedule that identifies the minimum amount of time that records must be kept to satisfy administrative, legal, fiscal and historical needs (MCLs 399.5 and 750.491). Dependent on the legislation item being viewed this may include: Click 'View More' or select 'More Resources' tab for additional information including: All content is available under the Open Government Licence v3.0 except where otherwise stated. please note a records disposition request … endobj Draft Explanatory Memorandum sets out a brief statement of the purpose of a Draft Statutory Instrument and provides information about its policy objective and policy implications. General records schedules can cover a significant proportion of an agency’s record series. The Public Libraries Records Retention and Disposition Schedule was issued on October 12, 2009. Each department at United Nations should also have a retention schedule or schedules covering the substantive records which are unique to the department’s particular function. Developing Your Records Retention Schedule: It’s Bigger than Just Health Records AHIMA 2009 HIM Webinar Series 1 Notes/Comments/Questions Learning Objectives Establish a record retention strategy Develop a record retention schedule Create a record and information inventory Consider destruction of information in connection with retention 1 They are also used to declare an item as a record as part of a records management solution for your Microsoft 365 data. Retention Schedules tell us how long the law (or administrative policy) says we need to keep the various categories of records and documents we create or receive in Indiana government, and what to do with them after that.. Establishing a Records Retention Schedule - A retention schedule describing the records and setting the minimum retention period is required for each record series. RECORDS RETENTION SCHEDULE SCHEDULE: PROBATION SERVICES -- VICINAGES DIRECTIVE #3-01 DATE: Issued March 16, 2001 REVISED August 18, 2009 (by Directive #06-09) This retention schedule has been adopted in accordance with Rule 1:32-2 of the Rules Governing the Courts of the State of New Jersey and N.J.S.A. Agency Item No. 2B of the New Jersey Statutes Annotated. �\F8:;T�׳�ވ�0�de���k�fG�/��U�S��T�G�48�U�Ԓfy���r����V�Y���ؕ�C��7�̏$�����/�>*\�w����5n�tHS��TK4:o�����#P����4����HKYd�뱱�L�����D�5��Cdۣ�rdG2��Y&�7���BƉ��N[w�:{��lHq+4��Ѷ5!D.�C��&����b�:��]-������2�g������� ���G޹ ͡C�DiZ-{D�V�u"�Up� >�"$}m���{���͏�DAιJ�ɲ�4���Ƒ����FV��� ckc��o���Aү��O�2��v5-i�6AM��FP8��ɘ��sL-h#���U�m� Amendment was made to Standard 5 in 2014. Dependent on the legislation item being viewed this may include: Use this menu to access essential accompanying documents and information for this legislation item. 1 0 obj ELECTRONIC RECORDS GUIDELINES December 2009 Scope This guideline, created by Records Analysis Services, is applicable to all Commonwealth of Virginia agencies and local government entities. RECORDS/INFORMATION RETENTION and DISPOSITION SCHEDULE Record Series Identifier Record Series Name 10.0 Record Identifier Record Title Custodian of Records Retention Source Authority Retention Period OF L H V 10.1 Administrative & Financial Records (see footnote A) (see footnote D) 10.1.1 All financial records, documentation and reports pertinent to an award (Federal, State, Private) … General Records Schedule. 11. CMS Records Schedule provides disposition authorizations approved by the National Archives and Records Administration (NARA) for CMS program-related records. records retention and disposition schedule criminal records of the supreme and county courts division of court operations office of records management rev. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Records retention schedule. December 20, 2019. They are used to determine how long records are to be kept and what should be done with records at the end of their life-cycle. Record e-mail, which also may include text and instant messages (text messages in real-time), shall be retained for the same period of time as the records series that most closely matches the subject matter contained within the e-mail. The National Archives and Records Administration (NARA) issues the GRS to provide disposition authority for records common to many Federal agencies. In order for your organization to function at its best, all your records must be organized, secure, as well as readily available at any time. View All Archives. Retention labels help you retain what you need and delete what you don't at the item level (document or email). Click here to download document for more info (Size: 8.54 MB, Format: PDF, Language: English) What's New. It will be reviewed and updated on a regular basis. RECORD AUTHORITY SERIES NO. If a similar record series is listed in two general record schedules, the retention ��L����Z�M�\�q�vS��-���8��|�o��qodhj��P܁��'PZ�?�/�'��Ո�LS�AT(��A��. Type of File / Record What is included on File / Record Retention Period and Reason for Same . Retention schedules set appropriate retention periods for all classes of records by indicating the minimum time to keep A. TSLAC ONLY Amend. Understanding General Records Schedules In evaluating records and preparing disposition instructions, agencies should make proper use of the General Records Schedules (GRS). As the number of employees of National Systems Employers ("Employers"), being employers who come within the meaning of section 14 of the Fair Work Act 2009 (Cth) ("Act), who are covered by a Modern Award increases, the necessity for Employers to be aware of the record keeping requirements of the Act and the Fair Work Regulations 2009 (Cth) ("Regulations") is increasingly apparent. The GLA has a formal Records Management Policy and records Retention Schedule, which is accessible to all departments. Records Retention Schedule. STAR (PAS Recruitment Application) Information –personal All personal information on STAR (candidate application data** including title, name, phone 1.Page 1 of 51 2. This schedule provides a description of the record, the NARA-approved disposition authority, and detailed disposition instructions for each record. January 2016 Election Authority Records Retention Schedule See also the General Records Retention Schedule. If the credit union stores records on microfilm, microfiche, or in an electronic format, the stored records must be accurate, reproducible and accessible to an NCUA examiner. 106 No. �S��A�� �u�*�����ȏi\� 7.2 September 29, 2011 Attendance/Absence section completely revised. HMRC is committed to the efficient management of our records for the effective delivery of our services, to document our principle activities and to maintain the corporate memory. These Regulations implement Directive 2006/24/EC (“the Data Retention Directive”) of the European Parliament and of the Council of 15 March 2006 on the retention of data generated or processed in connection with the provision of publicly available electronic communications services or of public communications networks and amending Directive 2002/58/EC. Nebraska Records Management Division 440 South 8 th Street, Suite 210 . Box 200547 Helena MT 59620-0547 [email protected] If you are needing to dispose of your records, please fill out the Disposal Form – RM60 (see Instructions) and email/mail to the subcommittee.. 23 Sep 2019 . Any department wishing to revise its retention schedule should contact ARMS. Records Series Item No. GENERAL RECORDS . The Public Libraries Records Retention and Disposition Schedule was issued on October 12, 2009. Please contact the Records Management Program to verify which general records schedules are appropriate for use by your agency. 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